Spring 2016  Saber Tails 75    

Petit Basset Griffon Vendéen Club of America

CURRENT

to send, receive and count the ballots in the manner des-

ignated by this Section of the Bylaws.

The person receiving the largest number of votes for 

each position shall be declared elected. If any elected 

official/director is unable to serve for any reason, the va-

cancy so created shall be filled by the Board of Directors 

in the manner provided by in Article III, Section 3. In the 

event of a tie vote, the procedure of resolving the tie shall 

be determined by the Board of Directors.

Section 4. Nominations and Ballots  No person may be a 

candidate in a club election who has not been nominat-

ed in accordance with these Bylaws. Those nominated for 

any elected Club position must have been a member in 

good standing of the club for a period of at least one year 

prior to their nomination. A Nominating Committee shall 

be chosen by the Board of Directors before August 1st of 

each year. The Committee shall consist of six members, 

one from each Region and three alternates, one from 

each Region, as defined in Article V, all members in good 

standing, no more than one of whom may be a member 

of the current Board of Directors. The Board shall name a 

chairman for the committee. The Nominating Committee 

may conduct its business by mail, fax, or telephone which 

results shall be confirmed in writing within 7 days to the 

Recording Secretary. All deliberations of the Nominating 

Committee shall remain confidential.

a.  The Nominating Committee shall nominate from 

among the eligible members of the Club, one candidate 

for each office vacancy and for each other position on 

the Board of Directors and a candidate for the Delegate 

to the American Kennel Club and shall procure the ac-

ceptance of each nominee so chosen as well as a resume 

for each individual nominated. The committee shall by 

September 10th submit its slate of candidates to the 

Corresponding Secretary, who shall mail the list, includ-

ing the full name of each candidate and the name of the 

State in which they reside, to each member of the Club 

on or before September 20th so that additional nomina-

tions may be made by members if they so desire.

b.  Additional nominations of eligible members may 

be made by written petition addressed to the Record-

ing Secretary and received at the Recording Secretary’s 

regular address on or before November 15th signed by 

10 members in good standing and accompanied by the 

written acceptance of each such additional nominee 

signifying his willingness to be a candidate, together with 

a resume of the nominee’s experience. No person shall be 

a candidate for more than one position.

PROPOSED

made by written petition addressed to the Recording 

Secretary and received at the Recording Secretary’s 

regular address on or before November 15th signed by 

10 voting members in good standing and accompa-

nied by the written acceptance of each such additional 

nominee signifying his willingness to be a candidate, 

together with a resume of the nominee’s experience.  

No person shall be a candidate for more than one posi-

tion. Nominations cannot be made at the Annual Meet-

ing or in any other manner that as prescribed above.

Section 3 Voting. If one or more additional nominations 

are received by the Recording Secretary on or before 

November 15 s/he or an independent Certified Public 

Accountant designated by the Board shall, no earlier 

than eight weeks nor later than seven weeks prior 

to the date of the Annual Meeting, send to each 

member in good standing a ballot listing all of the 

nominees for each position in alphabetical order, with 

the names of the states in which they reside along with 

a resume for each candidate; together with an enve-

lope marked “Ballot” and a return envelope addressed 

to the chairperson of the Tellers Committee or desig-

nated Certified Public Accountant marked “Ballot” and 

bearing the name of the member to whom it was sent. 

• So that the ballots may remain secret, each voter, 

after marking the ballot, shall seal it in the envelope 

marked “Ballot” which in turn shall be placed in the sec-

ond envelope addressed to the chairperson of the Tell-

ers Committee or designated Certified Public Accoun-

tant. The ballots, to be valid, must be received by the 

Teller’s Committee or the Certified Public Accountant 

no later than two weeks prior to the Annual meeting.  

• The ballots shall be counted by a Tellers Committee 

of no less than three members who are appointed for 

the purpose of counting the ballots by the Board of 

Directors, or by the Certified Public Accountant desig-

nated by the Board. The ballots shall be counted and 

the results reported no less than one week prior to the 

Annual Meeting. The inspectors of election or designat-

ed Certified Public Accountant shall check the returns 

against the list of members whose dues are paid for the 

current year prior to opening the outer envelopes and 

removing the ballot envelopes, and shall certify 

eligibility of the voters as well as the results of the vot-
ing which shall be announced at the Annual Meeting. 

Cont’d p 76, LEFT column

Cont’d p 76, RIGHT column