InAttendance:SusannahCooper,GloriaSwaine,Bob
Cohen,LindleyHenson,JoQuintenz,PamHelmer,Betty
Barth,SandyBustin,LoraMegli,SherylBradbury,Bryan
Helvey.Absent:AnneGallant,Guest:VickieWillmann
President’sreportBettyBarthcalledthemeetingtoorderat
8:36pmET
VicePresident’sReportBobCohenreportedheisworking
onschedulingthevideographer.Heishavingsometravel
constraints.Thismaycausesomeadjustmentstotheshow
scheduletoaccommodatehistravelplans.
RecordingSecretary’sReportMOTION#03-15-01(Cohen
secondHelvey)toaccepttheminutesforOctober2014,No-
vember2014andFebruary2015asamendedfromemails.
Motionpassedunanimously
CorrespondingSecretary’sReportTheannualmeetingno-
ticehasbeensenttoincludetheproposedarticleofincorpo-
rationchanges.
Treasurer’sReportAttachedarethefollowingfinancialre-
portsforFebruary2015.
•StatementofFinancialPosition(BalanceSheet)
•Year-to-DateStatementofIncomeandExpense(Profit&
Loss)–AllClasses
•Year-to-DateStatementofIncomeandExpense(Profit&
Loss)–GeneralOperations
•Year-to-DateStatementofIncomeandExpense(Profit&
Loss)–HuntEvents
•Year-to-DateStatementofIncomeandExpense(Profit&
Loss)–ShowEvents
StatementofFinancialPosition:Currentassetstotal
$68,748.02.
StatementsofIncomeandExpenses:Overall,thereisanet
incomeof$3,922.18forJanuaryandFebruary2015.Thisin-
cludesanetlossof$149.39InGeneraloperations,anet
lossof$700.81inHuntactivitiesandanetincomeof
$4,772.38inShowEventactivities.MOTION#03-15-02
(QuintenzsecondBradbury)movedtoacceptthetreasurer’s
reportaspresented.Motionpassedunanimously
BudgetDeficit–GloriaSwaineandJoQuintenzdiscussed
necessarychangestothebudget.JoQuintenzandGloria
Swainemettoreviewthebudget.Theirconclusionisthat
thefinancialissuesoftheClubcannotberesolvedinthis
singlebudget.Itrequiresalongtermsolutionincludesin-
creasingmembers,developingpracticesgearedtowardre-
tainingmembers,anddevelopingpolicesthatpromote
moderatefinancialpractices.Theseareonlyafewstepsthat
needtobeexploredtoincreaserevenuetotheclubandcon-
trolexpenditures.Itisrecommendedthatacommitteebe
formeddedicatedtodevelopingproceduresthatwillbring
ourexpendituresmoreinlinewithourincome.
Intheshortterm,afewadjustmentshavebeenmadetothe
proposedbudgettoreducethedeficitasmallamount.
Theseadjustmentshavebroughtthedeficitdownto
$11,505forthepreviousproposedbudgetof$13,305.This
budgetalsoincludessomeone-timeexpendituresforspecial
projectssuchaslegalfees,dataentryforpedigreeproject.
Notincludedinthisbudgetareincomeandexpensesfor
hunteventsandspecialtiesotherthantheNational.Itis
anticipatedthattheseeventswillnettheclubandaddi-
tional$4,000ormorebringtheoverallprojecteddeficitto
$7,505.Theproposedadjustmentsinclude:
Account5210–SaberTailsAdvertisingrevenue:Increase
theestimatedincomeby$100baseduponprioryearactuals.
22
www.pbgv.org
Summer2015
ISaberTails
Minutescontinuedfrompage21copiesmadeandshipping
theDVD.TheboardagreedthattheDVDwillbemadeavail-
ableattheTucsonNational.Anyonememberthatdoesnot
getoneattheNationalcanrequesttohaveonemailed.
SandywillfollowupwithKittytoclarify.
OLDBUSINESS
ArticlesofIncorporation:Bobrequestedthattheboard
voteontheneedtoamendthearticlesofincorporationso
thattheclubcanupdateitemssuchasinternetnotification
andotherTwentyfirstcenturyactions.MOTION#02-15-04
(CohensecondSwaine)movedthatweapprovethe
amendedarticlesofincorporationthathavebeenprepared
byourNebraskaattorney.Motionapprovedunanimously
Oxygenmasks-JoQuintenz:Thereisafoundation(Savea
LifeFoundation)thatiscurrentlypreparingafundraising
campaignwiththegoalofpurchasingenoughoxygenmasks
tostockeachofthe24firestationsinTucson.JoandBob
reportedtheFoundationhasagreedtomatchaPBGVCAdo-
nationforoxygenmasksinanamountupto$750.MO-
TION#02-15-05(QuintenzsecondBradbury)movedthat
theclubdonateaminimumof$500butnomorethan$720
forthepurchaseofoxygenmaskstobedonatedtotheTuc-
sonFireDepartment.InFavor-SusannahCooper,Gloria
Swaine,BobCohen,LindleyHenson,JoQuintenz,Pam
Helmer,SandyBustin,SherylBradbury,BryanHelvey.Ab-
stained-LoraMegli.Motionaccepted
Serviceawards-BobCohen:Theboarddiscussedsomeof
thepeoplethatwouldbecandidatesforserviceawards.
HelenIngher,AliceMcGowan,GloriaSwaineandSue
Smyth.MOTION#02-15-06(HensonsecondCooper)moved
toawardfourPBGVCAmemberstheServiceAwardfortheir
manycontributionstotheclub.InFavor-SusannahCooper,
GloriaSwaine,BobCohen,LindleyHenson,JoQuintenz,
PamHelmer,SandyBustin,SherylBradbury,BryanHelvey.
Abstained–GloriaSwaine.Motionaccepted
Membership–JoQuintenz:Joupdatedtheboardofthe
needforconsiderationtoremovethehonorarymembership
fromtheby-laws.TheboardadvisedJotoremovethehon-
orarymembership.Jowillmakethechangesandsendtothe
boardforfinalreviewbeforesendingtothemembership.
NextmeetingMarch9th2015
I
PBGVCABoardofDirectorsConferenceCall
SubmittedbyPBGVCARecordingSecretarySherylBradbury
Monday,Mar.9,2014
I8:30pmET
•Minutesarereprintedasreceivedfromtherecordingsecretary
andasapprovedbytheboardofdirectors•