SaberTails
IWinter2015
www.pbgv.org
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guidelineswithherpossiblyatthemid-yearmeeting.Bob
willcommunicatewithJaneandshewillbeinvitedtocall
inataspecifictimeduringthemid-yearmeeting.Further
discussionwastabled.
OldBusiness:
MidYearMeeting:Themid-yearmeetingwillbeby
conferencecallduringtheweekendofOct.23-25,2015.
Thetentativeplanistohaveshortsessions,perhapsoneon
FridaynightandseveralonSaturday.TheBODwillhaveits
regularmonthlymeetingonMonday,Oct.12,2015
ExpectationsofPolicyandProceduresManual–Jo
Quintenz:JodiscussedwhatwewouldliketoseeinaPolicy
andProceduresmanual.Itwouldbeveryusefulforcurrent
andfutureboardmembers,andprovideavaluablereference
fortheclub.Jowillworkonapreliminaryproposal.
Stephaniewilllookforpertinentdocumentsinthesecretary
notebookandontheflashdrive,andsendcopiestoJo.
NewBusiness:
2014Audit–SandyBustin:Auditfor2014isfinished.The
committeeofSandyBustin,KarenClugston,Susannah
CooperandJoAnneHackerdividedtheinformationinto
quartersandeachwasexaminedafterthenational.The
committeedoesnothaveanyrecommendationstochange
orimprove.Everythingappearsingoodorder,andtheonly
difficultywasfindingtimetocompletetheauditatthe2015
national.ThecommitteecomplimentedGloriaandthanked
herforherworkastreasurer.Theboardacceptedtheaudit
reportaspresented.
NewJerseyHunt–VickieWillmann:Huntwillbeheldin
Carlisle,Penn.,theweekendbeforeThanksgiving.Motion:
#09-15-04:(QuintenzsecondWillmann)Movetoapprove
thehunt.Motionpassed.
IndianaHunt–VickieWillmann:Huntwillbeheldatnew
site,whichisalsothesiteoftheIndiananationalspecialty
hunt.ItwillbethefirstweekendinNovember.Motion:
#09-15-05:(WillmannsecondSwaine)Movetoapprovethe
Indianahunt.Motionpassed.Motion:#09-15-06(Cohen
secondBustin)MovetoacceptthebudgetfortheIndiana
hunt.Motionpassed.
HealthCommitteeRequest:POAGtestincludedinCHIC#
protocol:Thistopicwillbediscussedatthemid-yearmeeting.
NextmeetingwillbeOct.12,2015.Motion:#09-15-07:
(HoloubeksecondWillmann)Movetoadjourn.Motion
passed.Meetingwasadjournedat11:02p.m.central.
I
T
oeasetherecordkeepingburden,PBGVCAusesa
membershipmanagementsystemwhereeachmemberis
responsibleforkeepinghisorherinformationup-to-date.
Thissystemhasautomatedtheyearlymembershiprenewal
process,providesaconvenientwaytosignupandpayfor
events,andbringsimportantinformationtomembersvia
thePBGVCANewsemails.Youcaneasilypayyour2016
duesbyfollowingthisdo-it-yourselfrenewalprocess.
MEMBERSHIPRENEWALPROCESS
OnoraroundNovember1,youwillreceiveamembership
renewalemailfromthePBGVCAMembershipManagement
System.ItwillremindyoutogotothePBGVCAwebsite
torenewyourmembershipandpayonline.PBGVCAuses
PayPaltoprocesscredit/debitcardpayments.Ifyoudonot
wishtouseacredit/debitcard,justprinttheemailandsend
itwithyourmembershiprenewalcheckto:PBGVCATreasur-
erP.O.Box26716Phoenix,AZ85068
Sincemanyusesometypeofspamfiltering,pleaseadd
admin@pbgvca.comemailaddressintoyourpersonal
contact/addresslisttomakesureyoureceiveclubnotices.
ReminderemailsaresentonJanuary1andFebruary1to
thosewhohavnotyetrenewed.Ifyoureceiveoneofthese
remindersandhavealreadypaidyourmembership,please
contactPBGVCATreasurerattreasurer@pbgv.org.
PLEASEKEEPYOURINFORMATIONUP-TO-DATE
InordertoreceiveyourSaberTails,participateinvoting
andreceiveotherinformation,itisveryimportanttoupdate
yourcontactinformation.Youcanelecttokeepyourcontact
informationformembersonlyoryoucanhaveyourcontact
informationavailableforpublicviewing.Here’show:
HOWTOACCESSYOURPERSONALPROFILE
Ifit’syourfirsttimeaccessingyourpersonalprofile:
1.Goto:www.pbgv.org.Select“MemberInfo.”Inthe
drop-downmenu,chose“MEMBERSONLYAREA.”Select
the“ForgotPassword”linknexttothe“Login”button.
2.The“ResetPassword”pagewillappear.Enteryour
email(asprovidedonthemembershipapplication),a
six-characterpasswordandselectthe“Submit”button.If
yougetanerrormessagesayingitdoesnotrecognizeyou,
retypeyouremail.Ifthisdoesnotresolvetheproblem,that
meansPBGVCAdoesnothaveyourcorrectemailaddress.
Contactthewebmasteratwebmaster@pbgv.orgtocorrect
theinformation.
3.Anemailwillbesentwithinstructionsonhowtoreset
or,inthiscase,setyourpassword.Remembertokeepall
passwordsinasafeplace!
Notyourfirsttimeaccessingyourprofile?Followthis:
1.Gotowww.pbgv.org.Select“MemberInfo.”Fromthe
drop-downmenu,chose“MEMBERONLYAREA.”
2.Enteryouremailandpassword,andclick“Login.”
3.Under“MemberOptions,”chose“UpdateYour
PersonalProfile.”
4.Toupdatetheinformation,selectthe“EditProfile”
button,makethechanges,thenclickthe“Save”button.
Havequestionsonaccessingyourpersonalprofile?Email
VeronicaSheeratwebmaster@pbgv.org.
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